So, always remember that not everyone has an application that reads Microsoft’s format installed. Microsoft Office isn’t cheap.. One way of soving this problem practically is as follow:
Why Use PDF?I think from my elaboration on the weakness of Microsoft’s formats, you could probably guess what are the strengths of PDF documents.
1. It is readable on almost any other device, and Adobe PDF document readers are available for free!
2. It is not editable.
3. It makes everything look neat and nice.The only down side of using PDF document is that the file size is a lot bigger. I tried converting a 22Kb .docx text file and the PDF version of the same file was 143Kb. Yes, you still need a reader but...
Converting to PDF
Don’t have Adobe’s Acrobat to convert files to PDF format?Here’s are some other ways you can get it done.- If you’re using the latest version of Microsoft Word, you can immediately save it as PDF document but from my experience, Microsoft’s conversion to PDF bloats the file size really badly. The same 22Kb .docx file I mentioned earlier resulted in a 515Kb PDF document when I saved it to PDF via Microsoft Word.- If you have OpenOffice, they also have a button for you to convert the document to PDF.- Use PDF995, it works like a printer so all you have to do is choose PDF995 as the printer and you’ll get the PDF file.- Use Zamzar, all you have to do is upload the file to the site and they’ll convert it for you.
Source: PDF Format By Goldfries TechBlog
I am very glad to come across this articles written by Goldfries, i would rather use PDF form than causing a little errors to recipients and myself.
